SHIPPING PREPARATION GUIDE-STEP BY STEP GUIDE
This is one of the most over looked aspect of car shipping process. A car is one of the most valuable items you will ever purchase for export to another country. It is therefore important to make sure you do your best to prepare your vehicle and all related documentation in order to avoid delays, expenses and penalties. This guide is especially applicable for car export from UK. If you are exporting from any other country, please contact our office for guidance.
steering and brakes:
Do not fill up the tank. Maximum 1⁄4 tank is allowed
for Roll On Roll Off (Ro/Ro) shipments and 1/8 tank for
container shipments . Steering and brakes must be operational.
Vehicle must be able to be started and be
able to be driven and the battery is fully charged.
of items in the car
Remove all loose items and personal effects from the
vehicle except for the car jack
and one spare tyre. ( Any items loaded are loaded at your own risk).
vehicle is loaded with household and personal effects- please supply a list of
loaded. One list must be left in the front seat of the car and another list
sent to our offices.
Provide one set of keys for the ignition, trunk door,
fuel tank or any other locking compartments.
UK Customs may inspect all locked
compartments of your vehicle.
(If no keys are provided, vehicle may not be shipped)
Items in the car:
We recommend removing any high value stereos from the
vehicle since they are not
covered by insurance if stolen.
If you leave your Anti‐theft Alarm System in your
vehicle make sure the system
in disengaged prior to pick up / delivery.
Vehicle must be free of oil and fluid leaks.
7. Written operational instructions:
provided for vehicles requiring special handling when starting the engine. The
instructions should be taped to the dashboard visible to the warehouse staff /
Make sure you
receive a shipping/Delivery note from Savannah Freight Services before
delivering your vehicle to the Port. If
we send a fax to the Port on your behalf, a non-refundable fee is chargeable
for this service that is payable at the Port before vehicle is accepted. DO NOT LEAVE CAR REGISTRATION BOOK-V5
/LOGBOOK IN THE CAR.
9. Take note of condition of your car:
It is advisable to take note of any marks, scratches and dents. If possible take pictures of your car before it is delivered to the port as most ports do not allow the use of cameras within the port. (This may help yo in the event of an insurance claim if you decide to insure your car) However, if the car is not insured, this may not be of any particular help, but I still advise you to be in the habit of taking pictures/videos whenever you can.
10. Regulations in the destination country:
Some countries have age restriction and certification regulation for importing cars. So before you send a particular car; please familiarise yourself with the regulations of that country.
All of the above
will help prevent any delays in your shipment, help to prevent any unexpected
costs, and keep the process simple and stress free for you.
Marine Insurance for your vehicle is not automatically provided. If you need to insure your vehicle, please contact our offices for impartial support and advice.
If you need your own copy of this post, please download from below.
We have witnessed numerous occasions where valuable cargo has been lost, damaged or destroyed due to inappropriate container loading. This happens at individual and company level.It is estimated that annually up to $5 billion worth of cargo is damaged in transit. So do not be a statistic.
It is the responsibility of the shipper to make sure that the container you ship is securely loaded. Our experience is that most individuals want to take the responsibility of loading containers themselves as a cost cutting measure (which we genuinely understand). Unfortunately, most perceived savings are lost when container loading goes horribly wrong. Unfortunately, accidents do happen during the process of shipping containers. Causes of accidents can be human error at the point of loading or mechanical error at operational level.
What to consider when loading a container
IMPORTANT: Pre-plan the stowage of the cargo in container. Last minute rush will always prove costly.
- Weight distribution and load security
- Space utilisation
- Cargo variation and compatibility
1) Weight distribution and load security
Your cargo needs to be distributed evenly in the container. Improper or careless packing of
cargo into a container or improper cargo securing may cause accidents
which involve personal injury during handling or transportation.
Poorly packed and inadequately secured cargo may put not only the employees but also rail passengers and other innocent parties at risk. You must not exceed the maximum allowable weight
If packages are stowed loosely, chafing damage is likely to occur due to the motion or vibration of the truck, train or ocean vessel.
When planning the stowage of heavy concentrated weights, careful consideration must be given to the maximum permissible weight and the floor loads allowed in the container. The bedding required to properly spread the weight should be arranged with weight distribution factors in mind
2) Space utilisation
Compact loading: Fill it or secure it. Use dunnage. Block it out. Leave no void spaces or loose packages on top. Smooth metal-to-metal contact should be avoided as this causes a slippery surface.
3) Cargo variation and compatibility
If the container is loaded with packages of various commodities, give careful attention to their proper segregation and stowage. The commodities’ physical characteristics (such as weight, size, density) must be considered, as well as whether they are liquids or solids.
Improper stowage of heavy and light cargo together causes crushing and damage to contents. Heavy packages, such as cases of machinery parts and heavy, loose or skidded pieces, should always be stowed on the bottom or floor of the container with lighter goods on top.
Avoid direct pressure on doors, use a proper fence or gate to fill any void space.
Finally, secure the doors, lock and seal them, note the seal numbers for insertion on the bill of lading.
FACTORS TO CONSIDER BEFORE DECIDING WHETHER TO SEND YOUR CARGO BY AIRFREIGHT or SEA FREIGHT
This is one of the commonest question we get asked. Must I
use airfreight or sea freight to
transport my cargo? Whether you are a business that is moving to new
location overseas or returning resident
from overseas or an expatriate relocating,
a decision will need to be made as to what means of transport you must use. The
choice is not always obvious as there are 4 main factors to consider before
making the decision of Airfreight
This is an obvious consideration. You do not need us to
dwell too much on it. If you are a business, you consider cost and its bottom
line and if you are an individual, you to consider your budget. There is a generally acceptable view that sea freight is cheaper
than airfreight. This is not always the case.
You need to understand the differences in how airfreight and
sea freight cargo are charged.
generally charged by airliners based on what is called CHARGEABLE WEIGHT. This is calculated as a combination of cagro's
weight (kg) and size expressed as height (cm) x width (cm) x length (cm)
divided by 5000(5000 is a conversion factor used to convert volume to weight).
Seafreight is generally
charged by shippers based on size of the container (20 or 40 foot)- sometimes
called Full Container Load (FCL). However, if shipping cargo that are less than a full container
(LCL), weight and size then become afactors to consider.
If shipping less than
a container load, the cargo is charged per cubic meter (expressed as height
(cm) x width (cm) x length (cm)
The bigger and the heavier your cargo is, the cheaper it is
per weight measure to send by sea.As
shipment gets smaller, the margins also become smaller, hence at times it
becomes cheaper or almost the same to send smaller cargo by air than by sea.
Consideration of destination charges, storage costs and
documentation fees need to be considered when shipping by sea because at times
it may be cheaper to send than actual cargo by sea, but when you factor in
destination charges and other customs and excise costs, it will work out to be
more expensive than airfreight.
The old adage that "Time is money" really applies
when it comes to freight. The faster the delivery time, the more expensive it
becomes. Airfreight is generally
suitable for time sensitive light weight goods. Unless your budget allows you, large items such as household effects and industrial heavy duty equipment is usually more economic to send by sea. Air freight generally takes a few days, while seafreight can take up to a month from departure country to destination country.
Any business or individual want a reliable service. However, you need to be aware that there are factors beyound the air freight and seafreight services which may cause delays. Bad weather and natural disasters affect both airfreight and seafreight. It is a known fact that although airfreight suffers delays, there is a fast turn around of a day or two to correct schedule, whereas seafreight delays may run into days or even weeks. Any delay has cost implication and therefore when deciding which method t use, put cost implication into your decision.
4) ENVIRONMENTAL IMPACT/CARBON FOOTPRINT
Environmental Impact awareness is playing a major role in affecting how businesses and individuals make decisions about which means of transport they use. Generally when it comes to carbon dioxide (CO2) emissions, Airfreight contribute more than seafreight. Seafreight is considered environmentally more friendly than airfreight. So every business and individual have a duty of care about their contribution to CO2 emissions. Current trends show that individuals/ companies tend to favour to do business with companies that have considerations of impact of their business to the environment. This is still a voluntary choice in most countries but if you consider issues of oil spillage and damage to the ecosystem by seafreight, the choice may not be necessarily easy to make.
We will therefore leave you with a bit of information to consder before deciding which method to use.
I have been contacted several times by or valued customers asking me the price of shipping cargo by sea as part of a container load otherwise known as Less than Container Load (LCL) . This is usually the case when you do not have
enough cargo to occupy a Full Container Load
. Your cargo will be shipped together with other customers cargo in a container, usually referred to as Consolidated cargo.
Sea Freight is usually charged per cubic meter. But what really is a cubic meter of cargo? People usually misunderstand what a cubic meter is in respect of international cargo transportation from UK by sea.
HOW TO CALCULATE CUBIC METER WHEN SHIPPING CARGO
A cubic meter of cargo (also known as CBM) is a measurement of volume occupied by cargo in a space of ONE metre Length x One meter Width x ONE meter Height (100cm x 100cm x100cm)= 1cbm
Technically speaking, a cubic meter of cargo can be any dimension of L x W x H in centimetres as long as when all three dimensions are multiplied together equals 1.
WHY IS IT IMPORTANT TO KNOW THE DIMENSIONS OF MY CARGO FOR SEA FREIGHT?
Unlike with a parcel service or airfreight, international LCL SEA FREIGHT rates are MAINLY based on volume, but not on the weight of cargo. Sea freight rates for international sea freight shipments from the USA will be based on sea freight rates per cubic meter, but not on the weight of cargo in kilos. However, sea freight rates from UK requires that you must supply the weight of your cargo as well.Its not that we do not charge by weight its just that the probability of having a dense item is low.We charge by size 99.99 % of the time and not by weight, but still if you are shipping from UK, it is advisable to have all the dimensions and weight so that you get an accurate shipping cost.
HOW TO CONVERT VOLUME TO WEIGHT (VOLUMETRIC WEIGHT)
International volumetric weights are calculated using the formula below:
(Length x Width x Height in centimeters) / 5000 = Volumetric Weight in kilograms
E.G> 100 X 100 X100 CM /5000=200KG.
It therefore means that if you have cargo occupying one cubic meter; its volumetric weight is roughly 200kg.
So when we charge you, the cost of shipping cargo to a particular destination for a cubic meter, it will be roughly based on 200kg.
Please note that some companies use 6000 instead of 5000 to convert volume to weight.
HOW MUCH IS IT TO SHIP ONE CUBIC METER FROM UK?
Cost of sea freight shipping from UK depends on the collection point in UK and the destination So we are not able to give a specific and universal cost of shipping a cubic meter from UK. It is more helpful if you contact our offices for specific destinations.
Under CONSOLIDATED CARGO shipping regulation, you will be charged a minimum of one cubic meter, even if you have a smaller volume.
IF YOU HAVE CARGO FOR SEA FREIGHT FROM UK- WHAT MUST YOU DO?
If you have cargo for shipment from UK as part of consolidated cargo, please contact our office for guidance. We are able to conduct a survey and estimation service so that you know the cost of shipping your goods before you decide to ship.
This information is for your guidance and general information on sea freight shipping from UK. Information supplied here cannot be used as a basis for making a purchasing decision. Some companies may us different formulae to arrive at final volumetric weight and our formula is subject to change depending on our carrier and shipping liner at the time of making your booking.
We strongly advise you to have accurate dimensions and weight at all times to avoid errors.
You may wish to convert from centimeters and kilogram to Inches and pounds from this online convetor
governing dangerous goods transportation have, over the last few years, grown
far more stringent. While obviously hazardous substances – such as petrol –
were previously classified as dangerous goods, packaged goods (that are
sometimes equally dangerous) often weren’t.
This has now
Today, common household goods like adhesives, aerosols,
batteries, cosmetic chemicals, paint and pharmaceuticals are all classified as
dangerous goods. And, as a result of this, the list of official dangerous goods
has increased from around 750 substances a few years ago to over 2 500 today.
the modern rules governing the transportation of these materials are very
strict. For instance, before a vehicle is allowed to legally move dangerous
goods, it must have the correct documentation, including Tremcard, dangerous
goods placards, a dangerous goods declaration, a dangerous goods permit and a
dangerous goods vehicle licence (category D registration).
And all of
this can often be confusing to transport clients looking to move dangerous cargo.
With this in mind, Savannah Freight Services put together a frequently asked questions list to help you navigate the world of transportation of dangerous cargo.
Generally speaking, dangerous goods are substances that are potentially
dangerous to people, property and the environment. The term includes substances
that are explosive, flammable, spontaneously combustible, water reactive,
oxidising, toxic and corrosive.
What is the
difference between dangerous goods and hazardous substances?
Dangerous goods and hazardous substances are classified according to different
criteria. Dangerous goods are classified on the basis of the immediate physical
or chemical effects that they can cause such as fire, corrosion and poisoning.
Hazardous substances are classified only on the basis of potential health
effects – especially in the workplace.
What is the explanation of the different terms often associated with dangerous goods?
Firstly, every substance has a UN number. This is a four-digit number assigned
by the United Nations to universally identify dangerous goods. Secondly, every
substance has a proper shipping name. This is a standard name given to
dangerous goods for transport purposes that can allow anyone to instantly
identify a particular substance. Also, every substance has a class. Dangerous
goods are grouped into one of nine classes according to the most significant
hazard presented by the goods. Importantly, many substances also possess a
“sub-risk”. Where dangerous goods present more than one hazard, the less
significant hazard is termed a sub-risk.
dangerous goods are also assigned packaging groups (PG), depending on the level
of danger that the goods represent. Groups one, two and three represent high,
medium and low danger respectively.
What are the
different classes of dangerous goods?
Dangerous goods are grouped into nine different classes, according to the most
significant risk presented by the goods. For instance, if a substance falls
into class one, it is explosive in nature. Similarly, if it falls in class
three, it is a flammable liquid.
As I said,
however, if a substance poses more than one hazard it is assigned a class on
the basis of the most significant hazard and allocated one or more subsidiary
risks (sub-risks), based on the other potential hazards.
information on the classification of dangerous goods according to the various
classes can be obtained from Hazchemwize. They are classified as per hazard
Class 1 – Explosives
• Class 2 .1 – Flammable gases
• Class 2.2. – Non-flammable non-toxic gases
• Class 2.2 (sub-risk 5.1) – Oxidising gases
• Class 2.3 – Toxic gas
• Class 3 – Flammable liquids
• Class 4.1 – Flammable solids
• Class 4.2 – Substances liable to spontaneous combustion
• Class 4.3 – Substances that in contact with water emit flammable gases
• Class 5.1 – Oxidising substances
• Class 5.2 – Organic peroxides
• Class 6.1 – Toxic substances
• Class 6.2 – Infectious substances
• Class 7 – Radioactive material
• Class 8 – Corrosive substances
• Class 9 – Miscellaneous dangerous goods and articles
customer, how will I know if chemicals I want to move are classified as
dangerous goods or combustible liquids?
should be able to give you this information. This information should also be
available from the label on the container or from a substance’s material safety
data sheet (MSDS).
Why is it
important for shipper/sender to comply with dangerous goods regulations?
In addition to the obvious fact that these regulations exist for the purpose
of protecting people’s lives and property, complying with the rules also
makes good financial sense.
How will I
know if different dangerous goods can be stored together?
Two or more dangerous goods are deemed compatible if their interaction does not
result in a harmful reaction such as a fire or explosion, or in the creation of
flammable, toxic, or corrosive vapours. If goods are not compatible, they must
be stored together in a manner that will not allow them to come into contact.
charts can be used as an aid in determining if two classes of dangerous goods
are compatible. The SANS DG Codes, IATA and IMDG Codes contain a matrix for
“segregation of dangerous goods”. If the dangerous goods are deemed to be
incompatible, then measures need to be taken to segregate the incompatible
consideration has to be taken when deciding to convey dangerous goods as the
information is complex and detailed.
Container shipping costs vary
depending on the volume of your goods and the destination country. If you need
a quote for shipping your container please fill the form on the right hand side
of this page.
For example if you are moving within mainland Europe, your
goods are moved overland while if moving to another continent for example, if you are moving from Europe to
Australia or from Europe to Africa or America to Asia in that instance your container will be moved
by sea freight.
Savannah Freight Services is able to provide secure storage
prior to your moving of goods if you need to store prior to shipping your
container. We can also provide a warehouse where your goods can be
professionally packed into the container as well as the staff to provide the
packing. We can handle all the packing, haulage to the port and ultimate shipping
of the container. However you are welcome to do your own packing, we are able
to deliver any empty container to any address in the UK.
Once the container has
been packed we can arrange road or marine insurance to cover your goods against
Here is an illustration what you can fit in a 20ft container
For a 40FT container you can load all like above and in
addition you can also load a single vehicle or if you have two vehicles both
can fit however, you will not be able to fit personal and household goods with two vehicles
For the actual sizes of the containers please see below:
We are also
able to provide Less Container Load (LCL) also known as Shared Container /
If you have less than a full container load, you can ship
your goods to any destination in the world using our shared container service. If you aren’t shipping enough to fill a 20ft
container, you can split the cost with other consignments. This is a cheaper
option for many people who do not want to ship their whole house or are trying
to keep the costs down for their move. The approximate transit time for a
shared container / groupage service is the same for a FCL door to door
depending on the final destination.
Door To Door Delivery Service To America
We are pleased to announce that we are doing a door to door service from small and big cargo packages by air to USA from mainland Europe.
Please check out our full service here
We ere pleased to announce that we are now shipping vehicles from UK direct to Banjul in Gambia. We can ship a saloon for £690.00 and a 4x4 for £740.00.
This adds another destination in West Africa which also includes Dakar, Senegal as well as traditional Accra in Ghana and Abidjan Cote d'Ivoire.
We have the whole of West Africa covered
During this month of June we are giving away a 10" Android Tablet to one lucky customer that sends airfreight from the UK to any destination in the world. Savannah Freight Services can send your cargo to any destination from the UK. Whether you are sending to Africa, Americas, Australia or Asia, Savannah Freight Services is the go to company for all your freight forwarding.
For more details please visit the link below:
Since then; we have been contacted by numerous customers wishing to know if there is an alternative to going from Namibia to Zimbabwe without going through Botswana?
Yes; there is a alternative route. The traditional route of driving cars from Namibia to Zimbabwe through Plumtree is no more.
People can now drive from Namibia - Walvis Bay to Zimbabwe; via Zambia. The route is as follows:
Walvis Bay to Rundu-879km- Tarred road-
2-Rundu to Katima Mulilo-525km Tarred Road
3- Katima Mulilo to Wenela - 5km Border Post- Tarred Road-
Wenela is the Zambian Border post. This is a very small border post which has suddenly been flooded by cars. From our own experience; the last time I was there; I spent 8 hours at the border post waiting to be cleared. There were only a few working computers on the Zambian side. You are therefore advised to make sure you accommodate these delays in your travel time.
4- Wenela Border Post to Victoria Falls Via Livingstone- 208km Tarred Road but at the moment the road is not very good. There are some potholes which will obviously cause delays. It took us 5 hours to drive the 208km from Wenela to Victoria falls due to the bad state of the road on 16th January; 2014. This was coupled by a lot of rain.
At the time of writing this article; the roads were still in a state as shown above.
Customs charges and Road Permit fees at Wenela Border Post
--Light / Passenger vehicles: US$40-00
• Commercial / Heavy vehicles: US$60-00
(The charges vary according to the WEIGHT of the vehicle, these are just minimum charges).
Clearing Agent at Kazungula Border post- Zimbabwe.
Savannah Freight Services can support you to clear your car at Victoria Falls in Zimbabwe and Kazungula Border post.
Please feel free to contact us for any further information.
If you would like to share your experiences ; please do contact us.
I would like to update all our valued customers and readers that there are issues being raised by the Permanent Secretary in The Ministry of Transport & Communications in Botswana
. A circular dated 19th December; 2013 has been released to us. It is clarifying the government of Botswana's position on unregistered cars driving through Botswana.
which states that: ....'' ONLY VEHICLES REGISTERED IN BOTSWANA ARE ALLOWED ON THE ROAD"
They further argue that:
SO THE MINISTRY HAS GIVEN A DIRECTIVE THAT ANY UNREGISTERED VEHICLE FOUND ON BOTSWANA ROADS WILL BE IMPOUNDED WITH IMMEDIATE EFFECT.
- Vehicles in transit do not qualify to be issued with a Temporary Motor Vehicle Licence as the licence is only issued to cars that have been cleared by the Botswana Police and BURS.
- Inspection is for the purpose of road worthiness before a vehicle is registered in Botswana
- If uninspected/ unlicensed vehicles are allowed to drive in Botswana roads; their road worthiness is unknown and they pose a danger to the public
- Vehicles in Transit are not insured; if they are involved in accidents; there is no recourse and most of them will be untracable
- Unregistered vehicles are being increasingly used in crimes and there is no way of identifying the culprits
- The unregistered cars at the moment do not pay any levies to the Botswana Government but they do cause road deterioration.
- BURS said the do not have the capacity and mandate to manage the part of the section of the Road Traffic Act and their responsibility is to clear cars as per the Customs and Excise Regulations. They further state that at the point of clearance; the unregistered vehicle would not have committed any offence; the offence is done after the clearance and therefore the Police and Department of Roads and Transport Services should implement the Act.
THE WAY FORWARD
The only acceptable way to pass through Botswana is vehicles being on a registered car transporter or flat bed truck carrier.
The letter does not specify what action will be taken on the impounded cars.It is advisable to contact the Botswana Government before you commit to spending your money and having your car impounded.
We provided a reliable car transporter service
between Namibia; Botswana and Zimbabwe. Please contact us
is you need any support to transport your vehicle. You can WHATSAPP us on +447812559731 or +447462116146.
DISCLAIMER:Please note that the information provided here is for your own record and cannot be relied on to make a purchasing decision. Please contact you freight forwarder for further information and if you prefer Savannah Freight Services Ltd to handle your cargo; please feel free to contact us for professional advise. Views on this article are those of the author and does not represent the views of Savannah Freight Services Ltd or that of Botswana government. It is your responsibility to comply with various Countries' customs and excise regulations.
Savannah Freight Services Namibian Customs Regulations & Information for Imports
- Original Bill of Lading (OBL) / Air Waybill (AWB)
- Packing list
- NA 304 (3 copies)
- P1.160 (3 copies)
- Detailed valued inventory in currency of origin country
- Letter of Application for Exemption
- Residence Permit / Work Permit
- Diplomatic Clearance / Certificate A issued by the Embassy,
stamped by the Ministry of Foreign Affairs
- Diplomatic shipments can be imported duty free provided that
a Diplomatic Clearance
- Certificate / Certificate A has been issued by the relevant
Embassy and stamped by the Ministry of Foreign Affairs.
- Returning residents must have lived abroad for 6 consecutive
months to qualify for the duty free importation of household goods and personal
- If the Residence Permit / Work Permit is not stamped in the
Passport upon arrival of the shipment, or if the exemption of taxes is not
granted, the shipper has the possibility of releasing the cargo by making a
refundable, provisional payment of 20% duties and 16.5% taxes.
- NA 304
- Import Permit (4 copies)
- Registration documents
- Proof of value / Purchase invoice
- Diplomatic Certificate (Diplomats) completed and signed by
Embassy / Consulate and stamped by the Ministry of Foreign Affairs with proof
- Only one motor vehicle per family may be imported duty free
if owned and used at least 1 year prior to shipment.
- A tax of 15% is payable on the value of the vehicle (NAD
value + 10%).
- Once imported, a vehicle may not be sold or disposed of for
- Diplomats are exempt from the payment of duties and taxes.
- For temporary residents, the Import Permit is not applicable
if the vehicle is re-exported within 1 year.
Importing Pets Documents Required
- Vaccination Record
- Veterinary Health Certificate
- The Veterinary Health Certificate must indicate that the pet
is healthy, free of parasites, and has current inoculations.
- The pet must have received a rabies vaccination no less than
30 days but no more than 12 months prior to import.
- Noncompliance with the required regulations may result in
refused entry, return to the origin country, quarantine, or worst case, put
- Other kinds of pets (birds, rodents, etc.) may not be
subject to rabies regulations but may be required to meet other requirements;
contact the destination agent for specific information.
- Firearms (an Import Permit is required)
- Plants (check with the destination agent as certain plants
and plant materials require a license for
- Cigarettes (400), cigars (50), tobacco (250 g)
- Perfume (50 ml) and eau de toilette (250 ml)
- Pornographic materials
- Walkie-talkies radios
- Products made from animals of protected species (feathers,
furs, skins, tusks, etc.)
- Recommended: Contact the destination agent to ensure all
requirements have been met prior to import, especially for differences
regarding air / sea shipments.
Motor Vehicles imported By Natural Persons on Change of
Permanent Residence to The Republic of Namibia
According to Rebate item 407.04 of Schedule No. 4 to the
Customs & Excise Act 1998;
Immigrants and Namibian residents who originally emigrated
from Namibia and obtained permanent residency abroad and there after return,
being natural persons may;
After obtaining permanent residency in Namibia or on return
to Namibia permanently import ONE MOTOR VEHICLE PER FAMILY under full rebate of
customs duties for his/her own personal use, provided that the vehicle so
imported was the personal property of the importer and was owned and used by
him or her for a period of not less than 12 months prior to the importer’s
departure to Namibia. Namibia residents should note that unless they comply
with all three elements:
- You originally emigrated from Namibia;
- You obtained permanent residents status abroad; and
- You are returning to Namibia permanently
Factors to Consider
- Should the vehicle have been owned and used for less than 12
months prior to departure the amount of duty rebated will be reduced pro-rata
according to the number of days less than 12 months.
- Value added tax which is currently charged at 155 is not
rebated and remains payable (Please note that for the purposes of calculating
VAT, the FOB value is subject to an upliftment of 10%
- If you qualify for the rebate under item 407.04 immigrants
as well as returning residents, no import permit is required and the
restriction on vehicles older than five years do not apply. If you do not
qualify customs duties of 29% plus 7% ad valorem for higher valued vehicles
will become applicable and the application for an import permit must be made
prior to shipment of the vehicle to Namibia.
- Permit applications must be to:
Section Import/Export Management
Ministry of Trade and Industry
Private Bag 13340
Tel +264612837292/3 Fax: +26461253865
The following persons DO NOT QUALIFY for the rebate:
- Namibian citizens travelling abroad
- Namibian citizens taking up temporary residence in a foreign
country irrespective of the period involved I.e for study, work permit,
contract work etc and
- Foreign nationals taking up permanent residency in Namibia
- In the case of company vehicles used and then purchased by
the importer it must be noted that for any period that the vehicle may have
been registered in the company’s name during the 12 months period prior to
shipment, the rebate will be reduced on a pro-rata basis.
Documents to be produced
In support of clearance of the vehicle in Namibia, the
following documentation must be produced to your clearing agent/customs:
- Immigrants must produce their permanent residence permit issued
by the Namibian Home Affairs ministry or a copy thereof;
- Returning Namibians must produce proof of emigration from
Namibia, proof of permanent residence obtained abroad as well as evidence that
such permanent residence has been withdrawn
- A duly completed form NA 304 A;
- Purchase documents;
- Registration certificate/permit
- Documentary evidence of the date on which delivery of the
vehicle was taken and;
- Documentary evidence of the date on which the vehicle was
handed to the shipper for shipment to the Republic
- A vehicle shall not be deemed to be personally owned and
used by an importee unless such importer was at all reasonable time personally
present at the places where the vehicle was used.
- The period of use is deemed
to be from the date on which physical delivery was taken of the vehicle/the
date on which the vehicle was registered in the name of the importer whichever
is after, until the date on which the vehicle was delivered by the importer to
the shipper or other agent for the purposes of shipment or dispatch to Namibia
- Vehicles imported under the provisions of item 407.04 may
not be offered advertised, lent, hired, leased, pledged, given away, exchanged,
sold or otherwise disposed of within a period of 20 months from the date of
being cleared for Customs purposes in Namibia.
- Prior permission must be
obtained should an importer wish to dispose of the vehicle within the 20months
after date of clearance.
- For the purposes of item 404.04 during the initial 20 months
after customs clearance in Namibia an importer shall if he or she is absent for
a continuous period of longer than 3 months from the place where the vehicle is
usually used in Namibia be deemed not have imported the vehicle for his/her own
personal use and the duty determined by the Commissioner for Customs &
excise shall be payable as from the date of such absence
Recommended: Contact the destination agent to ensure all
requirements have been met prior to import, especially for differences
regarding air / sea shipments.
Savannah Freight Services Disclaimer: Customs regulations
can change at any time with or without notice. This document is provided as a
guide and for information only. While Savannah Freight Services has exercised
reasonable care in publishing this document, Savannah Freight Services makes no
representation, either expressed or implied, as to its accuracy or
We saw this and thought our customers and readers might be interested. It ties in with our article we posted here
about avoiding being scammed when buying a used car from UK.
Source: Guardian UK
The internet has surely transformed lives in Africa. With increasing ease of access to the internet through smart phones and tablets this has meant that the world is truly a global village. A person in Mutorashanga in Zimbabwe can browse UK's Auto Trader looking for a car to buy. Now with the availability of high definition pictures and video they can vividly see the car they want to buy. Heady with mental images of themselves driving that car and with numerous ways of communicating like email, Skype, WhatsApp, they can contact a seller of the car they like arrange to wire the money for the purchase of that car as well as paying for its shipping until it gets to Zimbabwe.
It sounds easy, visit Auto Trader UK or Gumtree, choose a car within your budget, contact seller, arrange to pay through Western Union, ask the seller to arrange shipping which you also pay for and just wait until your baby to arrives. Unfortunately its far from easy, there a number of people who have been swindled huge amounts of money by a authentic looking advert in the Auto Trader or Gumtree. People have sent huge amounts of money over to someone they have never met.In the end they call freight forwarders like us because during negotiations they have been told that Savannah will ship the car on their behalf. The telephone number which was being enthusiastically answered prior to the transfer of the money now diverts all calls to voice-mail. The emails now go unanswered, WhatsApp and Skype has blocked you as a contact. That initial excitement in anticipation for a new purchase gives way first to anger and finally realisation that you have been fooled.
Many people choose not to speak about it, they fear to be labelled fools. Those that do acknowledge that they have been foolish vow not to buy anything from UK not to even trust reputable companies that have a successful track record of delivery. However while being scammed cannot be completely avoided the risks can be minimised.
- The first thing is to investigate the seller.
- Find if its an individual or a company.
- Avoid individual sellers, if its a company the questions that you need to ask is their Company Registration Number.
- Which you can investigate if it is a made up series of numbers of a genuinely registered company in England and Wales.
- With the registration number you can check the company via a free UK Companies House webcheck here, which in turn will tell you when the company started trading, whether they submit their accounts on time (which is a measure of trust in itself).
- The Companies House info will also tell you registered address of the company, the number of directors it has and their names.
- The second way of checking the genuineness of a UK is to see whether they are VAT registered, most car sellers by virtue of volumes of cars they sell and the and the amount of money they turnover will be VAT registered. To check the validity of a VAT registration you will have to ring up or email Her Majesty Revenue Services (HMRC) with the VAT number and ask if it is genuine they will happily answer that.
- Supposedly everything checks out this is a genuine company and they are surely VAT registered will only mean that it would be very unlikely that they can scam you. However you never know they might ship the car to you but it turns out to be a scrap not worth the money you paid for which is the same as being sold a phantom car.
- The next stage of seller verification involves professional procurement companies such as ourselves.
- What we do is we send an experienced and qualified motor vehicle mechanic who will examine the car, authenticate in he same process whether the seller is a genuine article.
- Once that has been done, the buyer can wire the money either directly to the seller or put it in an escrow account such as Paypal which only releases they money once goods have exchanged hands.
- An escrow account is highly recommended.
- If all fails it is important to engage a professional reputable company that will procure a vehicle within your budget in a transparent manner and ship it securely to its final destination
Its hard to loose hard earned money, so when buying vehicles from the UK please do take care!
What is customs and why do governments charge it?
· Every country levies on goods that
are bought into the country using a indirect tax called Customs Duty.
· Customs duty can be interpreted as a
punitive tax aimed at discouraging people from importing goods outside of their
country when they can source it within their country or a way of protecting
· It could also be a result of a trade
agreement between trading block or countries belonging to a regional or
international body such as the EU or SADC.
Can you avoid it?
· In general no, unless the goods have
been purchased at the port or airport and are classified or have been declared
Can you pre-determine duty to be charged?
· Most governments publish widely the
applicable tariffs for duty payable; the published tariffs can be used as a
guide only to work out a potential duty which might be due.
· The actual duty payable can only be
determined once the goods have arrived at the destination and customs officials
have examined the goods.
Is in other words there is no way that duty is pre-determined?
· Yes, there is no way to
pre-determine duty since duty to be paid as it is dependent on the valuation of customs officials and the
classification of goods imported as well its quantities and weights and the
cost of freight and insurance to its final destination
How is Duty Calculated?
· Calculation of Customs duty depends on
the determination of what is called assessable value in case of items for which the duty is levied ad valorem. This is often the transaction
value unless the Customs officers
determine assessable value in accordance with Brussels
· However, for certain items like
petroleum and alcohol, Customs duty is realized at a specific rate applied to the volume of the import or
· Assessable value is usually based on
percentage of the cost of the goods imported plus the cost of freight and insurance
to its final destination.
· For the purpose of assessment of Customs duty,
products are given an identification code that has come to be known as the Harmonized System code. This
code was developed by the World
Customs Organization based in Brussels. H. S. Code may be from four to ten
Where can I find information about general published tariffs that
can be used as guidelines?
· Most customs tariffs are online on
government websites of many different countries such as UK, South Africa, Zambia
· Embassies and consulates are also
sources of information on customs tariffs
The Beira Corridor is one of Southern Africa’s main
transport routes. It is a road and rail network linking large parts of Zambia,
Malawi, Zimbabwe and Mozambique to the port of Beira on the Indian Ocean.
For businesses reliant on imports operating in the above named countries, Beira Port
in Mozambique offers an alternative route to business whose operations are time
critical. Beira is just 4 hours drive from the Zimbabwean city of Mutare, which
shortens the journey and the time a business has to wait for delivery of
imported goods critical to their business.
capacity and infrastructure was badly damaged during the 16 year Mozambique civil war. Now it has been restored to its pre-war capacities handling millions
of tonnes of goods. The port has benefited from €190 million
funding from the EU and other funds from World Bank. The main advantage it
holds over any other ports in Southern is its multi-modal facilities. It offers
rail and road links to the DR Congo, Zambia, Zimbabwe and
Malawi. The feasibility of constructing new railway lines to link Kafue to
Lion’s Den in Zimbabwe, as well as for the construction of a One Stop Border
Post at Forbes / Machipanda, is being considered.
comparison the popular gateway of Walvis Bay, Namibia if one just considers the
cost of port to port shipping from Europe it’s cheaper than port to port
destined for Beira. However you will also need to factor in the cost of transit
from Namibia to say Zimbabwe or Zambia. As well as the time it takes, the
distance between Walvis Bay and Plumtree is 1766km which is equivalent to 48
hours. There is no rail link between Walvis Bay and Plumtree just road links
with South Africa, Botswana and Zimbabwe.
Savannah Freight services we recommend Beira Corridor for businesses and
individuals whose operations are time sensitive to the expedited delivery of
their imported goods.
Ship Early To Avoid Disappointments This Christmas
It might be too early to talk about Christmas, but it
is important that we make our customers aware that leaving your cargo just a
few days before Christmas will only result in frustrations. The months leading
to Christmas are the busiest in the transport industry. The retail industry
would be looking to stock up early. In order to avoid not only shortages of
popular items but also to avoid the risk of having replacements delivered late
as there will be bottleneck of deliveries in weeks leading to Christmas. In
normal trade a cargo ship/plane makes a single journey with little or no cargo
for the return journey. At Christmas times both to and fro journeys are both full;
trade between countries also peaks at this period.
Christmas is also that time that people in the Diaspora
decided to shower their relatives back at home with presents. For some the cargo they send is not only
annual Christmas gifts but important items that people cannot do without. They
are oblivious to the fact that it also the world’s busiest period in terms of
sending goods. Yet still they wait till the 11 hour to send goods
to their loved ones, consequently the cargo is delayed. Personal effects in
other words non commercial cargo takes second preference when being booked by
airlines and shippers. It makes commercial sense to them to move several tonnes
for a commercial entity than to move just a few tonnes of non-commercial cargo.
So in order to avoid delays and frustrations caused by
the busiest period of the year, it is advisable to book and send goods early.
How early you might ask? From now till October ensures that the goods arrive
early and there is no panic or frustration, November is okay but risky,
December is a last resort and you should be prepared for the fact that your
goods might get there after Christmas.
Savannah Freight Services can ship or send via
airfreight your goods to any destination in the world, we also ship cars. Call
us now 02070960264 or 07812559731 or 07413351322 to ensure that this will be a
stress free Christmas.
There is a bit of confusion as to his issue that we reported on 09-January 2013.
Today, 23-01-13, We at Savannah Freight Services Ltd-UK contacted Namibian Port Authority to get clarification on the issue.
We are delighted to let all our valued readers that we have been given guidance on what is required and should anyone be intending to send personal effects in a vehicle, IT WILL NOT BE POSSIBLE. To make it clear, personal effects include items like: Televisions, Clothes, Food, electrical goods, household furniture and related items.
We have however worked a way round this in order to be allowed to load other items that are not personal effects. You can load cars, mining compressors, tyres and other business related items.Provided your Freight Forwarder complies with other requirements that have been set by the Namibian Port Authority.
Please contact our office for proper guidance before you invest your hard earned cash and regret if your cargo reaches Walvis Bay without proper preparations.
We are able now to ship your cargo, provided it complies with the requirements that we will only be advising to those intending to ship at the moment.
We hope this will clarify some of the grey areas and we are always here to assist you.
BAN OF LOADING PERSONAL AND HOUSEHOLD GOODS INTO CARS GOING TO NAMIBIA
Namibia Port Authority has issued a memo notifying all Shippers and Agents that with effect from 01 February 2013
all vehicles destined to any Namibian Port on Roll on Roll Off (ro/ro) will not be accepted into the country if they are carrying any goods inside.
It has been the practice that when people send cars from overseas to Walvis Bay; in order to maximise on space; people would load some extra goods inside the cars. This has been going on for sometime, and it has been smooth for sometime.
For loading goods in the car; there has been a surcharge that some Agents were charging.However, in a memo dated 03-01-13, Mr Raymond Visagie of the Executive: Risk Management section of Namibia Port Authority (NAMPORT) stated that.....'Shippers and Agents of ro/ro are advised that Namibia Ports will not accept vehicles stuffed with goods of whatever nature effective from 01-February 2013'
WHY HAS THIS BAN BEEN INTRODUCED?
This ban has been introduced to curb a lot of problems associated with goods being in the cars. As most people who have sent goods insides may witness; sometimes goods disappear or they are stolen. As there is no one really accountable for goods in transit inside the cars; this creates a opportunity for some scrupulous people to help themselves. This creates an administrative headache at the Port.
As a Freight Forwarder; we; at Savannah Freight Services, understand the need to send extra goods in the car. However, due to the nature of the shipping process between Port of Loading,e.g Sheerness or Immingham in UK and Walvis Bay; it is almost impossible to assure our customers that once goods are left in the car while in transit, they will be secure. While in transit in the vessel, it is most unlikely that the goods will be tempered with; although there is no guarantee that it is so. On arrival at the Port of Discharge- e.g. Walvis Bay; the vehicles are off loaded and handed over to the Local Authority; who will then facilitate the process of clearance in coordination with Agents and other stakeholders and departments. At this stage; no one can assume responsibility for goods stowed in the vehicles. There is a chance that goods may miss, but I want to make this clear, I am not accusing anyone at the port of discharge. Once clearance is completed and the vehicles are handed to their owners, it is at this stage that most people become aware that their goods are missing.
It is very difficult to actually pinpoint at which stage goods go missing. After goods miss, it becomes the duty of the Agent to explain to the customers. But from experience, no explanation can ever be given that can fully identify the stage of loss. With this in mind we always feel that it is better for our customers not to put any goods inside the cars.
Most insurance companies do not cover the loss of such goods while in transit.
WHAT IS THE WAY FORWARD FOR NOW?
Stakeholders are in discussion with the Namibian Port Authority to find an amicable way forward that will benefit everyone. However, in the meantime:-
Mr Raymond Visagie; explained that ....' all household goods; personal effects and used goods shall be packed separately, sealed and clearly marked on an inventory list and shall not be shipped as consolidated shipments with import vehicles.
Therefore, until a solution is found to this issue or until Namport reverses its decision; we strongly advise all our valued customers not to load any goods in their cars.
Namport has warned that any violation will result in goods being confiscated and heavy penalties imposed. So be warned.
Should you have any questions please fell free to contact us at Savannah Freight Services. We are here to make sure your transactions are as smooth as possible.
I have had numerous enquiries from our valued customers who want to understand what a bill of lading is; without getting too technical? I will try to simplify the explanation for the benefit of those who just want to know.
What is Bill of lading?
The term bill of
lading is derived from
the combination of words “bill,” in the sense of a bill
for transporting goods,
and "lade", the verb meaning “to load,” specifically, a cargo for shipping.
Bill of Lading (sometimes abbreviated as B/L or BOL) is a type of
document that is used to acknowledge the receipt of a shipment of goods and gives title of that shipment to a specified party. A
transportation company or carrier
typically issues this document to a shipper.
For example, if you (The shipper) ship a car through a freight forwarder like Savannah Freight Services-Ltd, Savannah Freight Services will forward your car to the shipping company. The shipping company will then transport your car (cargo), the shipping company will then issue a bill of lading with the details below.
DETAILS FOUND IN A BILL OF LADING.
In addition to acknowledging the receipt of goods, the document gives the following details:
- Name of shipper/exporter-
- Consignee/ Receiver name, address and telephone number in the destination country
- The name of the vessel on which the goods / Cars have been placed,
- Their intended
- The terms for transporting the shipment to its final
destination and disclaimer.
- Description of the goods that are being
shipped, their weight and the other shipping details. For example Car's VIN/Chassis Number; Vehicle registration Number
- Details of any other items loaded. e.g, A truck carrying a small car or goods loaded in a car.
- Signature of shipping agent/company.
- Disclaimer by the shipping company.
Most shipping companies will not take responsibility for any goods loaded in a vehicle. Most bills of lading have this disclaimer:
"VESSEL NOT RESPONSIBLE FOR ACCESSORIES AND / OR LOOSE ITEMS INCLUDING PERSONAL EFFECTS OF ANYKIND SAID TO BE STOWED IN OR ON VEHICLE"
BELOW IS A SAMPLE OF A TYPICAL BILL OF LADING.
Please feel free to contact us if you need any information on processing your Bill of Lading.
HOW LONG DOES IT TAKE TO PRODUCE A BILL OF LADING WHEN SHIPPING A CAR FROM UK?
Bill of Lading is usually produced by the shipping company after departure of the cargo. Shipping companies usually produce a draft bill of lading as soon as the vessel departs. The Draft Bill of Lading is usually sent to the Freight Forwarder for verification of details and correction before the original bill of lading is despatched. Most common error on vehicle bill of lading is the vehicle chassis number and destination of vehicle. If these errors are noted early, the freight forwarder will communicate with the shipping company for correction.
In most cases; if the shipper chooses to receive the original bill of lading; the original bill of lading will be sent to the shipper ( owner of goods) before the goods arrive at port of discharge. If the shipper chooses not to receive the original bill of lading, a telex release will be done at the port of destination. It is not possible to have both a telex release and original bill of lading on the same cargo.
Sometimes delays occur if paperwork is not processed on time or if payment is not received on time. There are times when the freight forwarder and the shipper have done everything correctly, but still there are delays with telex release and issuing an original bill of lading. If this happens, it is always best to keep all parties informed.