Savannah Freight Services Namibian Customs Regulations & Information for Imports
- Original Bill of Lading (OBL) / Air Waybill (AWB)
- Packing list
- NA 304 (3 copies)
- P1.160 (3 copies)
- Detailed valued inventory in currency of origin country
- Letter of Application for Exemption
- Residence Permit / Work Permit
- Diplomatic Clearance / Certificate A issued by the Embassy,
stamped by the Ministry of Foreign Affairs
- Diplomatic shipments can be imported duty free provided that
a Diplomatic Clearance
- Certificate / Certificate A has been issued by the relevant
Embassy and stamped by the Ministry of Foreign Affairs.
- Returning residents must have lived abroad for 6 consecutive
months to qualify for the duty free importation of household goods and personal
- If the Residence Permit / Work Permit is not stamped in the
Passport upon arrival of the shipment, or if the exemption of taxes is not
granted, the shipper has the possibility of releasing the cargo by making a
refundable, provisional payment of 20% duties and 16.5% taxes.
- NA 304
- Import Permit (4 copies)
- Registration documents
- Proof of value / Purchase invoice
- Diplomatic Certificate (Diplomats) completed and signed by
Embassy / Consulate and stamped by the Ministry of Foreign Affairs with proof
- Only one motor vehicle per family may be imported duty free
if owned and used at least 1 year prior to shipment.
- A tax of 15% is payable on the value of the vehicle (NAD
value + 10%).
- Once imported, a vehicle may not be sold or disposed of for
- Diplomats are exempt from the payment of duties and taxes.
- For temporary residents, the Import Permit is not applicable
if the vehicle is re-exported within 1 year.
Importing Pets Documents Required
- Vaccination Record
- Veterinary Health Certificate
- The Veterinary Health Certificate must indicate that the pet
is healthy, free of parasites, and has current inoculations.
- The pet must have received a rabies vaccination no less than
30 days but no more than 12 months prior to import.
- Noncompliance with the required regulations may result in
refused entry, return to the origin country, quarantine, or worst case, put
- Other kinds of pets (birds, rodents, etc.) may not be
subject to rabies regulations but may be required to meet other requirements;
contact the destination agent for specific information.
- Firearms (an Import Permit is required)
- Plants (check with the destination agent as certain plants
and plant materials require a license for
- Cigarettes (400), cigars (50), tobacco (250 g)
- Perfume (50 ml) and eau de toilette (250 ml)
- Pornographic materials
- Walkie-talkies radios
- Products made from animals of protected species (feathers,
furs, skins, tusks, etc.)
- Recommended: Contact the destination agent to ensure all
requirements have been met prior to import, especially for differences
regarding air / sea shipments.
Motor Vehicles imported By Natural Persons on Change of
Permanent Residence to The Republic of Namibia
According to Rebate item 407.04 of Schedule No. 4 to the
Customs & Excise Act 1998;
Immigrants and Namibian residents who originally emigrated
from Namibia and obtained permanent residency abroad and there after return,
being natural persons may;
After obtaining permanent residency in Namibia or on return
to Namibia permanently import ONE MOTOR VEHICLE PER FAMILY under full rebate of
customs duties for his/her own personal use, provided that the vehicle so
imported was the personal property of the importer and was owned and used by
him or her for a period of not less than 12 months prior to the importer’s
departure to Namibia. Namibia residents should note that unless they comply
with all three elements:
- You originally emigrated from Namibia;
- You obtained permanent residents status abroad; and
- You are returning to Namibia permanently
Factors to Consider
- Should the vehicle have been owned and used for less than 12
months prior to departure the amount of duty rebated will be reduced pro-rata
according to the number of days less than 12 months.
- Value added tax which is currently charged at 155 is not
rebated and remains payable (Please note that for the purposes of calculating
VAT, the FOB value is subject to an upliftment of 10%
- If you qualify for the rebate under item 407.04 immigrants
as well as returning residents, no import permit is required and the
restriction on vehicles older than five years do not apply. If you do not
qualify customs duties of 29% plus 7% ad valorem for higher valued vehicles
will become applicable and the application for an import permit must be made
prior to shipment of the vehicle to Namibia.
- Permit applications must be to:
Section Import/Export Management
Ministry of Trade and Industry
Private Bag 13340
Tel +264612837292/3 Fax: +26461253865
The following persons DO NOT QUALIFY for the rebate:
- Namibian citizens travelling abroad
- Namibian citizens taking up temporary residence in a foreign
country irrespective of the period involved I.e for study, work permit,
contract work etc and
- Foreign nationals taking up permanent residency in Namibia
- In the case of company vehicles used and then purchased by
the importer it must be noted that for any period that the vehicle may have
been registered in the company’s name during the 12 months period prior to
shipment, the rebate will be reduced on a pro-rata basis.
Documents to be produced
In support of clearance of the vehicle in Namibia, the
following documentation must be produced to your clearing agent/customs:
- Immigrants must produce their permanent residence permit issued
by the Namibian Home Affairs ministry or a copy thereof;
- Returning Namibians must produce proof of emigration from
Namibia, proof of permanent residence obtained abroad as well as evidence that
such permanent residence has been withdrawn
- A duly completed form NA 304 A;
- Purchase documents;
- Registration certificate/permit
- Documentary evidence of the date on which delivery of the
vehicle was taken and;
- Documentary evidence of the date on which the vehicle was
handed to the shipper for shipment to the Republic
- A vehicle shall not be deemed to be personally owned and
used by an importee unless such importer was at all reasonable time personally
present at the places where the vehicle was used.
- The period of use is deemed
to be from the date on which physical delivery was taken of the vehicle/the
date on which the vehicle was registered in the name of the importer whichever
is after, until the date on which the vehicle was delivered by the importer to
the shipper or other agent for the purposes of shipment or dispatch to Namibia
- Vehicles imported under the provisions of item 407.04 may
not be offered advertised, lent, hired, leased, pledged, given away, exchanged,
sold or otherwise disposed of within a period of 20 months from the date of
being cleared for Customs purposes in Namibia.
- Prior permission must be
obtained should an importer wish to dispose of the vehicle within the 20months
after date of clearance.
- For the purposes of item 404.04 during the initial 20 months
after customs clearance in Namibia an importer shall if he or she is absent for
a continuous period of longer than 3 months from the place where the vehicle is
usually used in Namibia be deemed not have imported the vehicle for his/her own
personal use and the duty determined by the Commissioner for Customs &
excise shall be payable as from the date of such absence
Recommended: Contact the destination agent to ensure all
requirements have been met prior to import, especially for differences
regarding air / sea shipments.
Savannah Freight Services Disclaimer: Customs regulations
can change at any time with or without notice. This document is provided as a
guide and for information only. While Savannah Freight Services has exercised
reasonable care in publishing this document, Savannah Freight Services makes no
representation, either expressed or implied, as to its accuracy or
With effect from 11th June; 2012, original vehicle registration books (LOGBOOKS) commonly referred to as V5 in United Kingdom will be required as part of the customs clearance in Namibia.
This was announced on the 1st of June, 2012 by Namibia's Ministry of Finance- Customs and Excise's Deputy Director General- Western Region YHM HAIHAMBO.
WHY IS ORIGINAL LOGBOOK NOW REQUIRED IN NAMIBIA?
According to the Customs and Excise department in Namibia, wrong year and models are being declared on the SAD 500 . This gives raise to possible undervaluation of cars. If cars are undervalued, there will be a need to revalue the car. However, this process is not as simply as it appears. It means all documentation has to be resubmitted. This is time consuming and it ties up resources. When such delays are experienced, most customers suffer as the correction process my take anything between 24-72hrs. During this re-evaluation of the SAD 500, there may be possibilities of vehicle owners incurring costs due to extended stay in Walvis. Usually after 72hrs, Namibian Port Authority starts to charge storage fees. It is therefore important to get this part of vehicle clearance right so that there are no inconveniences.
WHAT MUST YOU DO NOW?
In order to avoid delays associated with submitting incorrect documentation, you need to do the following:
- Choose a competent and knowledgeable shipping company (freight forwarder) from the departure destination. This does not necessarily mean the cheapest or the most expensive. A knowledgeable and competent shipper (freight forwarder) will give you information well in advance so that you avoid making wrong and expensive decision.
- Find out if the shipping company will be able to support you with clearance process in Namibia and Botswana or Zimbabwe, depending on where your final destination is.
Savannah Freight Services-Namibia
100 Theo Ben Hurrah Street
Walvis Bay has become a popular clearing port for cars that destined for Zimbabwe, Zambia, Botswana and Namibia. Clearing cars at Walvis Bay in Namibia has become preferred to Durban in South Africa and Beira in Mozambique.
WHY USE WALVIS BAY?
- There are no Port delays due to congestion- Vehicles are released usually on the same day if you use Savannah Freight Services for you clearance.
- There is minimum sea transit time from UK to Walvis Bay. Usually 14 to 21 days; compared to up to 36 days using either Durban or Beira.
- There is high security at Walvis Bay; this reduces the incidents of theft. There is a highly sophisticate surveillance camera system to make sure your cargo is safe.
- You can drive your car from Walvis Bay to Zimbabwe; Walvis Bay to Zambia; Walvis Bay to Botswana; but you cannot do so in South Africa.
- The routes from Walvis Bay to Zimbabwe, Zambia, Botswana are safer.
- Savannah Freight Services has a competitive pricing structure that suits the needs of every individual.
WHY USE SAVANNAH FREIGHT SERVICES-UK TO CLEAR YOUR VEHICLE IN WALVIS BAY?
- Savannah Freight Services provides a dedicated and individual clearing service at Walvis Bay
- Savannah Freight Services has links and networks to understand all the logistics of clearing your car.
- Big discounts and savings are always offered to loyal customers
- We can facilitate to provide drivers from Walvis Bay to Zimbabwe
- We also facilitate to clear your car at Plumtree Border post as it is the most popular route into Zimbabwe
- We are committed to seeing your investment reaching its destination hassle free.
HOW TO CLEAR YOUR CAR AT WALVIS BAY WITH SAVANNAH FREIGHT SERVICES.
Clearing cars at Walvis Bay has become a straight forward experience ever since Savannah Freight Services-UK set up offices and contacts in Walvis Bay.
Once you send your car with Savannah Freight Services; your peace of mind begins there. We will be with you throughout the process: Below is a summary of the process we will do for you or with you:
- Submit to Savannah Freight Services all the necessary documents requested by Savannah. This set of documents is called the SFS V1 SET. This set will be the initial step to prepare for clearing your car while it is in transit. By the time your car arrives in Walvis Bay- SFS V1 set would have been forwarded to Savannah Freight Service-Namibia and its associated agencies.
- Your vehicle arrives in Walvis Bay
- Savannah Freight Services-Namibia and its associated agencies processes the release of your car.As SFS V1 set would already be with us in Namibia, the process of realising your car usually takes at most 24hrs if the Namibia Port Authority, Namport do their part quickly and efficiently.
- At the end of this process, we and our associated agencies would have done the following for you:
- Import service and Documentation processing
- Namport base tariff processing
- Special permit and police clearance
- Customs clearance- this includes customs documentation and clearance processing
- Bond Cover/ shipment processing
The above process is a long and sometimes frustrating. It is not as straight forward as it is written here. Savannah Freight Services therefore advises all its customers to cooperate in completing the SFS V1 set well on time and making sure that at least 7 days before the vessel arrives in Walvis Bay; all the the above processes that do not require the presence of the car are done.
Once your car arrives at Walvis Bay, its not a matter of you going to get your car keys.There are further processes that we will do before you come to collect your car. Behind the scenes our dedicated staff will be going through all the necessary customs paper processing. After what seems like eternity to the car owners, but in reality is the actual speed of how the process goes; the car keys are handed over to the own. The procedures of car search, chassis No verification;police clearance and Road Authority clearance (Commonly know as clean paper) are done. Eventually you get your car keys and you will be ready to depart.
A FEW FACTS TO TAKE CARE OF AND REMEMBER DURING THIS WHOLE PROCESS:
Often some people get a few nasty experiences. These experience are sometimes expensive. So with a good Freight Forwarder; these costly experiences may be avoided. Please never put a cost to this advise as not complying will be even more costly:
- Take extra marine insurance. Shipping vessels provide LIMITED LIABILITY. This means your car is shipped without FULL INSURANCE. Not taking full insurance for your car is to place your car at substantial risk. It is not as expensive as you think. Its may cost as low as £62.50 to insure a £2500.00 vehicle. If you need advise on the best insurance for your car; please contact us on email > Savannah Freight Services or phone us on 00442070960264 or on WHATSAPP:-+447812559731 or +447462116146
- Always remain with the spare key of your car. If you purchase a car for export without a spare key, its worth the effort for you to have a spare key made. Our experience at Savannah Freight Services is that the shipping vessels are not the best of key keepers. Often keys get lost in transit. If you have not insured your car and the keys get lost; you are in for a BIG surprise. On most cases; the car will not be insured. It will then remain your responsibility to find a way of getting a spare key. Definitely the cost will be more than the £62.50 if your car is valued at £2 500.00. So this is food for thought for you.
- Always declare any goods in the car: any goods loaded in the car must be declared and paid for. If goods are not declared; there will be a penalty at any stage of transit of the car.
- Always complete your car details correctly: This seems an obvious thing to say; but this is one of the most common mistakes done. If mistakes are later found, especially the vehicle chassis number; there are penalties incurred for this.
- Unregistered vehicles in Namibia are not allowed to carry passengers.- Make sure that whoever is collecting your vehicle, he/she must not have an accompanying passenger. A penalty will be given for breach of this law.
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